Senior Project Management Consultant
MOZAMBIQUE, REMOTE
YLabs is seeking a Portuguese-speaking Senior Project Management Consultant to join our Programs Department and will be responsible for the management and delivery of a large-scale project in Mozambique. As the key member of the project team, you will ensure seamless cross-functional coordination of all activities related to your assigned project, leading to high-quality work.
Depending on the candidates’ location and position, from time to time, it may be necessary to travel to the nearest YLabs office for in-person meetings, and/or other miscellaneous events. This travel is fully reimbursed by YLabs.
NOTE: This is an independent contractor (consultancy) position, based in Mozambique. The contract duration will be 12 months, with a possibility of renewal upon expiry. The anticipated start date for this contract is May 2024.
YOU WILL:
Project Management
Collaborate closely with all project team members across YLabs’ Design, Technical, Programs, and Ops/Finance departments to monitor the day-to-day activities of the project team and ensure that work is progressing as planned and within budget.
Lead the management and delivery of the project’s scope of work. Ensure project milestones and deliverables are met according to the approved work plans and that all deliverables undergo internal reviews to ensure quality
In collaboration with senior leadership: develop, implement, and monitor the overall project strategy and ensure alignment across the project team
Lead the coordination and management of all team meetings, in collaboration with the Project Lead and other key staff, taking a proactive approach to support effective internal communication
Lead project budget management, ensuring that project costs remain within budget and any variances and/or issues are proactively mitigated and communicated to internal stakeholders
Develop risk mitigation plans in partnership with the project team and monitor their implementation, ensuring the team is proactively mitigating high-impact risks
Lead collaborative problem-solving and troubleshooting to resolve timeline delays, project staffing needs, and any other issues that may hinder the on-time delivery of high-quality work
Support the management of the project’s field staff ensuring compliance with YLabs’ policies and procedures
Facilitate intermittent reflection and review meetings with project teams, to identify and mitigate any current or anticipated challenges
Plan logistics related to in-person/virtual events, workshops, and convenings, relevant to the project, with support from the project team
Manage all administrative needs pertaining to fieldwork and travel
Reporting & Client Management
Oversee knowledge management for project activities; ensure proper storage and access permission for all necessary documents. Monitor the security of confidential project materials, in line with our established processes.
With support from the Associate Director of Programs and Finance Team, lead the timely submission all financial and narrative reports
Proactively identify and escalate project issues to the appropriate internal and external stakeholders to ensure the health of the project, project team, and organization is maintained
YOU ARE:
Fluent in Portuguese and English
A self-starter - able to operate autonomously, while also having the judgment to seek guidance as appropriate and gracefully accept and apply constructive feedback.
A strong communicator; able to communicate clearly and sensitively with internal and external stakeholders and funders.
An organization and prioritization pro, who is proactive and flexible. Excited to help implement innovative programs for young people.
Passionate about YLabs’ mission to design solutions with youth that measurably and meaningfully improve their lives.
Enthusiastic to work as part of a dynamic and supportive multi-disciplinary team of designers, public health specialists, writers, and evaluation experts;
A natural collaborator who understands how to build strong relationships across the organization;
Willing to work flexible hours to accommodate evening calls with staff in other timezones
Able to work in a fast-paced, dynamic start-up environment.
YOU HAVE:
Bachelor’s degree or equivalent; with a preferred 5-8 years of project coordination or project management experience
Experience working in public health or international development fields
Experience managing budgets of over a million and collaborating with Finance teams to ensure accurate monitoring and reporting
Proficiency in Google Suite (preferred)
Strong critical thinking and problem-solving skills in a rapidly moving environment
Previous experience with basic project management tools (ie. trello, asana, gantt charts, microsoft project, etc)
Experience with resource management and allocation (preferred)
Excellent verbal and written communication skills; fluency in English
Experience working with donors and partners in a highly collaborative environment
Strong organizational and time management skills, with the ability to track and record projects through to completion
Ability to work efficiently with minimal supervision
Strong attention to detail
Experience working effectively both with a multidisciplinary team across different time zones.
Desirable:
Digital health experience
Additional Information
The pay range for this position is gross $25,000 - $30,000 USD [MZN MT 1,581,250 - MZN MT 1,897,500_local currency] per year, commensurate with experience. This range is regionally benchmarked for a Senior-level position in the [RW office or specific market] region.
For candidates based in Mozambique, this is a one year independent contractor position; no benefits will be provided.
Applications will be reviewed on a rolling basis by our Hiring Committee. YLabs recognizes the effort that goes into submitting an application; all applications received during the posting period will be reviewed, and all candidates will be notified of their application status once the hiring process begins.
All YLabs offers of employment are conditional on satisfactory background check and criminal record clearances.
